A Day in the Life of a Fleet Manager

Fleet Manager Tasks

When the workload gets too full, people are occasionally asked to go above and beyond their normal duties. For fleet managers, that can feel like the default. Juggling a multitude of tasks is the norm, not the exception. Based on common fleet operations, here are some tasks that show up in a typical fleet manager’s day. The fleet manager gets to the shop around 7:30, gets a cup of coffee, and starts working through the day’s priorities:

• Check emails, schedules, voicemails to see who is going to be here and who is not.
• See if there are any carry over tasks from previous day or any emergencies that came in overnight that will affect scheduling.
• Check traffic and weather to make estimates about fleet activity.
• Meeting with senior management to discuss new KPI’s and advise on ways to become more efficient.
• Meeting with drivers- receive requests for PTO, gather timecards, discover that driver is not here, call cell phone, safety brief reminder to drivers.
• Return to the office to check email again- inform dispatcher of driver absence.
• Receive maintenance report from mechanic – sign off on work completed.
• Review inventory and file request for approval for parts expenditure in vendor supplier portal.
• Field phone call from person irritated that a service vehicle was speeding in the neighborhood.
• Create PowerPoint presentation on fleet expansion program.
• Create budget forecast and staffing requests.
• Schedule meeting with fuel card supplier.
• Meet with senior management to discuss hybrid vehicles and fueling policy.
• Write op-ed for fleet magazine as requested by marketing department.

Then he breaks for lunch… At Zonar we understand that there are many components of a fleet manager’s job. While a fleet management platform cannot take everything off your plate, it can help automate time-consuming tasks and make fleet operations more efficient. While saving money is a huge benefit to the company, saving you time is equally important.

To see how Zonar can support your fleet,talk to a Zonar specialist.